Parramatta Toastmasters Club

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Online Guide to Meeting Assignments

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Call To Order

Purpose   Tick  To give you experience in controlling people and calling a meeting to order.
Before the meeting  begins Tick Check the agenda for the meeting start time, and the start time and duration for any breaks in the meeting.
Tick Familiarise yourself with the locations of the rest rooms and the exits.
What to do during your assignment Tick Just before starting time, use the gavel on the lectern to get people’s attention. In a clear voice give a 3 minute warning to get the people seated for a prompt start (E.g. Ladies and Gentlemen, the meeting will commence in 3 minutes, please make your way to your seats).
Tick 30 seconds prior to the start time use the gavel to again call the meeting to order. Ask everyone to be seated, remain in control until everyone is seated.
Tick Once you have control, ask the audience to turn off their mobile phones, indicate where the exits & the toilets are and mention when there will be any breaks through the meeting. Add a few words of welcome and conclude by introducing the Chairman and by handing the gavel to him/her.
Tick That is the end of your assignment. You will be evaluated by the General Evaluator.
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