Parramatta Toastmasters Club

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See the programs for future meetings and notes from the Vice-President Education.

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the performance of meeting assignments
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Next Meeting

 

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Online Guide to Meeting Assignments

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Welcome to Guests

Purpose   Tick  To help provide a warm and welcoming atmosphere to newcomers and visiting dignitaries to the club.  
     
When preparing Tick  Download and print a copy of the Visitor Information Sheet to use on the night. Also download and print 2 copies of the Guest Book Sheets for use should the Guest Book not be available on the night.
Before the meeting begins  Tick  Be early at the meeting. Introduce yourself to each visitor and find out names and background.
Tick Do not be afraid to check the correct spelling and pronunciation of people's names. They will appreciate the care you take.
Tick Ensure each visitor has completed the Guest Book to give the Club a record of their visit and contact details.
Tick Make all visitors welcome by introducing them to other members.
     
What to do during your assignment Tick Observe protocol by introducing special guests first, then general visitors.
Tick  If there are visiting Toastmasters, mention their club, level and office (Cc, ACB, President etc).
  Tick  As you introduce each guest, ask the person to stand and then lead the applause.
  Tick After the introductions, conclude with a short but enthusiastic welcome, then hand back to Chairman 1.
  Tick If you make reference to a person's occupation, be certain you have the correct title of his status, position, etc.
  Tick Sit near the door and be prepared to welcome and introduce latecomers at any stage.
  Tick  At Recess, hand your Visitor Information Sheet to the President, who may call on the visitors at the end of the meeting to offer comments.
     
    That is the end of your assignment. You will be evaluated by the General Evaluator
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